EDUCATE | COMMUNICATE | SHARE
NYS Energy and the Environment Showcase
EDUCATE state and local government as well as business and organization leaders on the energy industry and its relationship with the environment.
COMMUNICATE with your counterparts across the state and build a strong connection for regional and statewide support.
SHARE your concerns face-to-face with private and public sector representatives, opening a productive dialogue for partnerships that can help you and your company.
The Independent Power Producers of New York’s Annual Showcase and Spring Conference is open to attendance by a wide variety of individuals, with announcements sent to representatives of businesses, organizations, public officials, as well as current and future members of IPPNY. Showcase time has been built into the conference schedule, providing exhibitors a unique opportunity to market their products and services and maximize their exposure to attendees.
As an exhibitor, you will be able to provide participants with the opportunity to learn about your organization's role in the energy industry. In addition, your exhibit will increase general awareness regarding energy and environmental policies, legislative and regulatory priorities, and your organization's overall goals related to the energy sector in New York. The exhibits should be interactive, allowing you to be available to answer questions that public officials, policy makers, and private stakeholders in the energy and environmental fields will have.
The resulting marketing opportunities will be plentiful as you interact with other organizations, consultants and power producers. The showcase will provide a unique experience for exhibitors and attendees alike as they exchange information and ideas with the potential to mold the landscape of New York State’s energy supply.
Great Value: Our exhibit booth prices are some of the lowest in the industry. Plus, you have access to our discounted hotel rates and free shuttle service to/from the airport. Have more company representatives? Additional exhibiting personnel can attend the conference at a discounted rate.
Effective Show Hours: The showcase takes place over 1.5 days to maximize your investment, along with dedicated show time during breaks and meal programs.
Leverage Your Connections: An opportunity to meet with highly involved energy professionals who are looking for advice on products and services.
Marketing & Networking Opportunities: Enhance your exposure when you meet with new prospects and existing clients at the Showcase Reception and Conference Luncheon.
Reach Decision Makers: You'll be face-to-face not only with government leaders and policy makers, but business executives, power marketers, operators of electric generation projects and many more!
Inform and Educate: Increase the general awareness of the energy industry and its relationship with the environment
- Recognition in signage, screen displays, and on our website (www.ippny.org), as well as in the printed materials distributed at the Showcase
- A sign with your company's name and logo displayed at your sponsored event/booth
- The opportunity to distribute your promotional materials to the Showcase's attendees, which include a multitude of business, government, and organization leader
EXHIBITOR FLOOR PLAN
SHOWCASE BOOTH PRICE(S)
IPPNY Members: $850
NYS Government: $200
Tuesday, May 9, 2017
Set Up: 2:00 PM to 5:00 PM
Showcase: 5:30 PM to 7:30 PM
Wednesday, May 10, 2017
Showcase: 7:00 AM to 3:30 PM
Tear Down: 3:30 PM to 5:00 PM
A completed contract and full payment will allow exhibitors to participate in the showcase. Space assignments will be made in order of receipt of properly complete contracts and full booth payment. However, IPPNY does reserve the right to make or change booth assignments at its discretion.
SPRING CONFERENCE ATTENDANCE
Exhibit booth personnel (limit 2) may participate in the spring conference sessions as well as all meal breaks (an $800 value). Any additional attendees from exhibiting companies who wish to attend the conference can do so by completing a conference registration form and will be extended the IPPNY Member rate to attend.
Renaissance Albany Hotel
144 State Street
Albany, NY 12207
Need a room? A block of rooms has been held at the Renaissance Albany Hotel for exhibitors and conference attendees. To book your room, please contact the hotel at (518) 992-2500. Let them know you would like to book with the Independent Power Producers of New York Spring Conference. The Group rate is $165.00. The room block will be available until April 9, 2017 or until rooms are sold out. Book early to guarantee your room!
Online reservations are also available!
Access or Promotional code: PIPPIPA
Exhibitors will be provided an 8' x 10' booth area with one 8' draped table, a 7’’ x 40 ‘’ exhibitor sign, 2 chairs, a wastebasket, and electricity (if requested). Access to an electrical outlet must be requested. You will be responsible for your own display and the ordering and cost of any additional items such as audio/visual equipment, telephones, and Internet access. Please indicate on the enclosed Exhibit Request Form the size and type of display you would like to exhibit. Upon receiving the form, a Showcase Coordinator will contact you to discuss your plans.
Electrical distribution will be ordered by and paid for by the Exhibitors using the order form in the decorator package. Distribution of electrical power will be done by Total Events, LLC. Exhibitors not ordering electrical services when required will not have access to electrical outlets.
INSURANCE & LIABILITY
The exhibitors assume full responsibility and liability for losses, damages, and claims arising out of injury to persons or damage to the Exhibitor’s displays, equipment, or property brought upon the premises of the convention center. Exhibitors further agree to indemnify, defend and hold harmless the Independent Power Producers of New York, Inc. (IPPNY) and the Albany Capital Center and its owners, servants, agents and employees against all claims or expenses for such losses, including reasonable attorney’s fees arising out of the use of the premises excluding any liability caused by the negligence of IPPNY, the Capital Center or its owners, servants, agents, and employees. Exhibitors also understand that neither IPPNY nor the convention center maintains insurance covering the Exhibitor’s property or lost revenue and it is the sole responsibility of the Exhibitor to obtain such insurance. Security is not provided on premise. Exhibitors must arrange for the safety of their own equipment and should not leave items of value unattended.
SHOWCASE SHIPMENTS & LABOR
All exhibitors are responsible for the shipment of their showcase materials to and from the conference center. Exhibitors are responsible for the set-up, tear-down, staffing their exhibit, drayage, packing and return shipping costs and removal of exhibit materials from the conference center. Upon receipt of your registration, detailed shipping information and exhibitor instruction forms will be provided to you by the Showcase Coordinator and the exhibits company, Total Events, LLC. Please call Emily Shover at 518-436-3749 if you have any questions or concerns.
DECORATOR OF SHOWCASE
The official decorator and rental company for the Energy and the Environment Showcase is Total Events, LLC. Request forms for showcase space decorating will be sent to exhibitors upon receipt of registration. Requests for information concerning special equipment, electricity, labor and drayage should be directed to Melissa Carrier, Show Coordinator, Total Events, LLC at 518-383-8602.
All cancellations and/or requests must be made in writing to Independent Power Producers. No telephone cancellations will be accepted. No refunds will be made after April 3, 2017.